Create a secure chain of custody for all deliveries
For companies who are moving to a new hybrid working structure, there will be many challenges that will need to be assessed and overcome. One of the most important for mailroom management teams will be simple logistics. Keeping track of important documents and packages coming into and out of your business will become increasingly critical to the smooth running of your business. MetaMail mailroom management software allows you to do so with ease.
MetaMail Inbound helps you to create a full audit trail of all items entering your organisation. Manual procedures for this are traditionally time consuming and error prone, with important documents lost in the process, but digitising this can help you to mitigate that risk. Deliveries are visible and trackable through the system as soon as they are scanned in by the mailroom team.
The system also allows you to set-up workflows based on different criteria. For instance, if a member of staff has informed the mailroom that they will be working from home indefinitely, a redirection can be set up that consolidates all of their deliveries to be forwarded onward at specific intervals. As the delivery will be booked via the MetaMail Outbound API, the mailroom and recipient will be able to track it during the entire shipment process. Procedures could also be put in place for staff working from the office a couple of days a week; fully integrated lockers could be used as secure storage, for example.